Minutes from 1st General Meeting 12-2-2005
Mithuruwela - Cancer Support Network Meeting Minutes
Date of Minutes: February 21, 2005
The first official General Meeting took place on 12 Feb 2005 at the Girl Guides Hall with members of the public that had been notified via the last newspaper article in the Sunday Times, and also by e-mail and phone when possible.
Management Circle participants included Ryhana Raheem (RR), Kiran Dhanapala (KD), Thalay, Mala, Sharni Jayawardene (SJ), Lal and Buddika Indatissa (BI). Two members - Malathy Knight John (MKJ), and Sirancee Gunawardene - were unable to attend.
Highlights of the meeting, decisions taken and follow up activities planned are outlined below.
1. The members of the Management Circle introduced themselves and asked those attending to do the same. Members were asked to write their names, addresses and contact details before leaving.
2. Ryhana, Kiran and Mala briefed participants on the aims, activities, and the history behind the starting up of Mithuruwela - the Cancer Support Network. Mala briefed the meeting about the legalities re. the organizations registration. Ryhana stated that the Mithuruwela’s activities were supported by the National Cancer Hospital at Maharagama, and that the first brochure to be printed was in fact written by the Medical Education Unit of the Maharagama Hospital. She also told members about Mithuruwela’s logl and promotional brochure.
3. The meeting approved the proposal to charge Rs.100 (one hundred) for Life Membership for each Member. Those wishing to become members were asked to register before leaving or, send their payments by check via post at a later date. Mala issued receipts for all those who made payments on that day.
4. The Management Circle thanked Sharm Aboosally for her readiness in helping to undertake a series of press articles within a tight deadline. It was noted that this had got a good response by e-mail and post from the public - Kiran has monitored this response.
5. The participants were asked to do give their names, addresses and contact details for the record of participation in the meeting. In addition to this, those wishing to sign up for any of the 7 team areas of activities of the Network and also to indicate their interest in Befriending / Counseling activities for the future were asked to do so.
6. The Management Circle spoke of the planned activities already underway such as the promotional leaflet, and those on breast cancer (early awareness and treatment), and Chemotherapy for patients.
7. Fundraising ideas were discussed - and included an idea proposed by Lal on printing car stickers for sale to the public at Rs. 50.00 each. The meeting approved this idea.
8. The Management Circle noted it would follow up and notify participants and all other members regarding which teams they belonged to and what next steps were expected of them.
9. In response to a question, it was noted that members were not expected to attend regular meetings but would be expected to keep in touch with their respective Team Leaders on tasks assigned to them.
10. The Management Circle noted that a formal launch of Mithuruwela was planned for early March tentatively. This would launch the leaflet and web site of the Network.
11. Volunteers at the meeting signed up for different Activity areas or Teams which include the following; Translation, Publication & Production, Fundraising, Publicity Admin/Secretarial, Communications and IT, and Befriending / Counseling.
General Meeting February 12, 2005
Date of Minutes: February 21, 2005
The first official General Meeting took place on 12 Feb 2005 at the Girl Guides Hall with members of the public that had been notified via the last newspaper article in the Sunday Times, and also by e-mail and phone when possible.
Management Circle participants included Ryhana Raheem (RR), Kiran Dhanapala (KD), Thalay, Mala, Sharni Jayawardene (SJ), Lal and Buddika Indatissa (BI). Two members - Malathy Knight John (MKJ), and Sirancee Gunawardene - were unable to attend.
Highlights of the meeting, decisions taken and follow up activities planned are outlined below.
1. The members of the Management Circle introduced themselves and asked those attending to do the same. Members were asked to write their names, addresses and contact details before leaving.
2. Ryhana, Kiran and Mala briefed participants on the aims, activities, and the history behind the starting up of Mithuruwela - the Cancer Support Network. Mala briefed the meeting about the legalities re. the organizations registration. Ryhana stated that the Mithuruwela’s activities were supported by the National Cancer Hospital at Maharagama, and that the first brochure to be printed was in fact written by the Medical Education Unit of the Maharagama Hospital. She also told members about Mithuruwela’s logl and promotional brochure.
3. The meeting approved the proposal to charge Rs.100 (one hundred) for Life Membership for each Member. Those wishing to become members were asked to register before leaving or, send their payments by check via post at a later date. Mala issued receipts for all those who made payments on that day.
4. The Management Circle thanked Sharm Aboosally for her readiness in helping to undertake a series of press articles within a tight deadline. It was noted that this had got a good response by e-mail and post from the public - Kiran has monitored this response.
5. The participants were asked to do give their names, addresses and contact details for the record of participation in the meeting. In addition to this, those wishing to sign up for any of the 7 team areas of activities of the Network and also to indicate their interest in Befriending / Counseling activities for the future were asked to do so.
6. The Management Circle spoke of the planned activities already underway such as the promotional leaflet, and those on breast cancer (early awareness and treatment), and Chemotherapy for patients.
7. Fundraising ideas were discussed - and included an idea proposed by Lal on printing car stickers for sale to the public at Rs. 50.00 each. The meeting approved this idea.
8. The Management Circle noted it would follow up and notify participants and all other members regarding which teams they belonged to and what next steps were expected of them.
9. In response to a question, it was noted that members were not expected to attend regular meetings but would be expected to keep in touch with their respective Team Leaders on tasks assigned to them.
10. The Management Circle noted that a formal launch of Mithuruwela was planned for early March tentatively. This would launch the leaflet and web site of the Network.
11. Volunteers at the meeting signed up for different Activity areas or Teams which include the following; Translation, Publication & Production, Fundraising, Publicity Admin/Secretarial, Communications and IT, and Befriending / Counseling.
General Meeting February 12, 2005
posted by Mithuruwela Cancer Support Network @ 10:45 PM
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